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Grants Committee Annual Report
Submitted by Leslie Latta-Guthrie, Chair, May 2004
The Grants Committee for 2003-2004 consisted of the following members: Karen Buckley, Lisa Atkinson and Jason Pearce of Calgary; and from Edmonton, Judy Kovacs and Leslie Latta-Guthrie, Chair. Michael Gourlie played a major role in assisting and guiding committee deliberations, as a non-voting member.
For 2004-2005, a total of $198,637.83 was recommended to fund 39 projects that benefit 19 institutions across Alberta. In early January 2004, the committee met in Edmonton to adjudicate grant applications. Prior to the meeting, committee members completed scoring sheets for each grant application received. During the meeting, the scores were averaged and the projects ranked. Every effort was made to distribute the available funding as widely as possible throughout the membership, to include as many institutions as possible and to have a balance both geographically and between large and small institutions.
The Grants Committee gratefully acknowledges the financial support of the Alberta Historical Resources Foundation, the Alberta Centennial Legacies Program and the Canadian Council of Archives in assisting the Archives Society of Alberta's efforts to preserve and make available Alberta's documentary heritage.
1. CCA CPCAR (Preservation Management)
A total of $37,563.25 was distributed. The 7 successful institutions included:
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| Institution: Project |
Amount of Grant |
| Mennonite Historical Society of Alberta: Global Preservation Assessment |
$1,650.00 |
| Town of Okotoks Archives: Emergency Supply Kit and Updated Policy for Disaster Prevention and Planning |
$701.60 |
| Archives, Whyte Museum of the Canadian Rockies: Nicholas Morant fonds: Physical Processing Phase One |
$8,490.00 |
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| Provincial Archives of Alberta: Preservation of Rolled Materials |
$9,968.75 |
| City of Edmonton Archives: Collection Condition Survey / Rehousing - Large Format Photograph Holdings, Phrase 2 |
$5,418 |
| Alberta and Northwest Conference Archives, United Church of Canada: United Church Registers Conservation Project |
$3,000 |
| Canadian Architectural Archives: Biosafety Cabinet Purchase |
$8,334.90 |
| TOTAL |
$37,563.25 |
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2. CCA Professional Development and Training Program
A total of $1,975.00 was awarded to the Archives Society of Alberta for its applications to hold two workshops, "Managing Archival Institutions" and "Advocacy and Marketing for Archival Institutions."
3. CCA Control of Holdings
A total of $43,936.75 was distributed. The 6 successful institutions included:
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| Institution: Project |
Amount of Grant |
| Archives, Whyte Museum of the Canadian Rockies: Nicholas Morant fons: Project Phase One |
$10,132.00 |
| Town of Okotoks Archives: Emergency Supply Kit and Updated Policy for Disaster Prevention and Planning |
$701.60 |
| Glenbow Archives: Calgary Girl Guides Association |
$6,930.00 |
| Red Deer and District Archives: Red Deer City Clerk Central File fonds |
$4,930.00 |
| University of Calgary Archives: Arrangement and Description of the Dr. Richard Forbis fonds |
$3,449.25 |
| City of Edmonton Archives: Small Fonds Processing Project |
$9,288.00 |
| University of Alberta Archives: Mel Hurtig fonds |
$9,207.50 |
| TOTAL |
$43,936.75 |
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4. ASA Access to Holdings
A total of $54,833.83 was distributed. The 12 successful institutions included:
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| Institution: Project |
Amount of Grant |
| Ukrainian-Canadian Archives and Museum of Alberta: Peter Lazarowich fonds |
$4,640.00 |
| University of Calgary Archives: Dr. Terence Penelhum Arrangement and Description Project |
$4,927.50 |
| Archives, Whyte Museum of the Canadian Rockies: Arnold Wexler fonds |
$4,778.00 |
| Red Deer and District Archives: Kiwanis Clubs of Red Deer fonds |
$4,350.00 |
| City of Edmonton Archives: Leonard Charles Klingbell fonds |
$4,988.00 |
| City of Edmonton Archives: Arrangement and Description of Uncatalogued Maps |
$4,988.00 |
| Medicine Hat Museum and Art Gallery: Cypress Regional Electrification Association records |
$2,464.41 |
| City of Edmonton Archives: Alberta College fonds |
$4,988.00 |
| Canadian Architectural Archives: Diamond Schmitt finding aid and fonds-level description |
$5,000.00 |
| Paul D. Fleck Library and Archives, Banff Centre: President's Office fonds - Arrangement and Description Project> |
$4,625.00 |
| Special Collections, University of Calgary Library: Descant fonds - Arrangement and Description |
$4,784.92 |
| Legal Archives Society of Alberta: Small Law Firms Processing Project |
$3,800.00 |
| TOTAL |
$54,333.83 |
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5. Archives Network of Alberta Grants
A total of $62,304.00 was distributed. The 14 successful institutions included:
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| Institution: Project |
Amount of Grant |
| Glenbow Archives: James Brady Photographs project |
$4,953.00 |
| Glenbow Archives: Tom Innes Cartoons Project |
$4,953.00 |
| Red Deer and District Archives: Historical Documents Digitization Project |
$5,000.00 |
| Lutheran Historical Institute: John Herzer fonds digitization project |
$3,600.00 |
| University of Alberta Archives: Cecil Burgess and Early Architecture in Alberta: A Virtual Exhibit |
$4,937.50 |
| City of Edmonton Archives: Digitization of Map Holdings |
$4,988.00 |
| University of Alberta Archives: Federal Administration in Western Canada: A Virtual Exhibit of William Pearce's Historical Narrative |
$4,970.00 |
| University of Calgary Archives: Fonds-level descriptions |
$4,996.50 |
| Glenbow Archives: Calgary Exhibition and Stampede - Reprocessing for online finding aid |
$3,255.00 |
| Alberta Association of Registered Nurses: AARN Oral Histories Descriptions |
$2,590.00 |
| City of Edmonton Archives: Ella May Walker fonds - Digitization and Virtual Display |
$4,988.00 |
| Mennonite Historical Society of Alberta: Inaugural participation in the ANA database |
$3,040.00 |
| Alberta and Northwest Conference Archives, United Church of Canada - Fonds-level descriptions |
$5,000.00 |
| Sir Alexander Galt Museum and Archives: Fonds-level descriptions |
$5,000.00 |
| TOTAL |
$62,304.00 |
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