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Grant Committee Annual Report
Submitted by Brock Silversides, Chair, June 2002
The Grants Committee for 2001-2002 consisted of 5 members: myself from Medicine Hat, Judy Kovacs from Edmonton, Carolyn Hill from Wetaskiwin, and Tonia Fanella and Jason Pierce from Calgary. Assisting and guiding the deliberations (although not a voting member) was Michael Gourlie.
We adjudicated 7 series of grants this last year. Most of the applications we thought were well done, although we did need to ask a few applicants for further clarification on specific points.
We all filled out scoring sheets for each project. The sheets had 5 elements:
1. Whether the applicant received funding the previous year
2. Whether the project fell within the mandate of the institution, and the arguments as to why it was important to that institution
3. The relevance of the records for researchers
4. The clarity of the project description and the planning involved
5. Whether the project would have a positive impact for the archival community
The scores were then averaged and projects ranked.
All other things being equal, we tried to distribute the available funds as widely as possible throughout the membership, to include as many institutions as possible and to have a balance both geographically and between large and small institutions.
1. CCA Preservation Management
A total of $34,158 was distributed. The 7 successful institutions were:
| Institution: Project |
Amount of Grant |
Whyte Museum of the Canadian Rockies,
Archives & Library
(Audiotape Reformatting Project) |
$7,000 |
Provincial Archives of Alberta
(Video Preservation Project) |
$8,359 |
Archives Society of Alberta
Joint Global Assessment Project
Jasper-Yellowhead Museum & Archives, The Jewish Archives
& Historical Society of Edmonton and Northern Alberta, and the
Ukrainian Canadian Archives & Museum of Alberta) |
$3,260 |
Town of Okotoks Museum & Archives
(Environmental Monitoring Equipment) |
$789 |
United Church of Canada, Alberta &
Northwest Conference Archives
(Registers Conservation Project) |
$3,350 |
Grande Prairie Regional Archives
(Reformatting of Photograph Collection) |
$1,400 |
University of Alberta Archives
(Reformatting Priorization & Preservation Project) |
$10,000 |
| Total |
$34,158 |
2. CCA Preservation Training & Development
A total of $2,000 was distributed. There was only one applicant - the Archives Society of Alberta (Emergency Preparedness Workshop)
3. CCA Professional Development & Training Programme
A total of $2,705 was distributed. There was only one applicant - Archives Society of Alberta (Privacy Workshop)
4. CCA Control of Holdings
A total of $63,416.80 was distributed. The 8 successful institutions were:
| Institution: Project |
Amount of Grant |
Provincial Archives of Alberta
(Canadian National Railways Project) |
$10,000 |
Glenbow Archives
(Eric Harvie Fonds) |
$10,000 |
Whyte Museum of the Canadian Rockies,
Archives & Library
(Bill Gibbons Fonds, Series III) |
$7,917 |
Paul D. Fleck Library & Archives
(Arts Administration Fonds) |
$5,250 |
City of Calgary Archives
(City Clerk's Fonds) |
$12,000 |
University of Alberta Archives
(Canadian Encyclopedia Project - Phase III) |
$3,915 |
University of Calgary Archives
(Reform Party Fonds) |
$6,512 |
Canadian Architectural Archives
(Gordon Atkins Fonds) |
$7,822.80 |
| Total |
$63,416.80 |
5. ASA Access To Holdings
A total of $42,771.98 was distributed. The 9 successful institutions were:
| Institution: Project |
Amount of Grant |
Whyte Museum of the Canadian Rockies,
Archives & Library
(Mountain Explorer Fonds) |
$4,696 |
Glenbow Archives
(Eva Reid Fonds) |
$5,000 |
Calgary Health Region
(Alberta Children's Hospital Records) |
$3,450 |
Alberta Association of Registered Nurses
(Interest/Specialty Practice Group) |
$4,800 |
Galt Museum & Archives
(Anne A. Campbell Fonds) |
$4,966.98 |
Canadian Architectural Archives
(Bond Mogridge Fonds) |
$4,900 |
University of Calgary Archives
(Prairie Protest Project) |
$5,000 |
Medicine Hat Museum & Art Gallery
(CHAT-TV Fonds) |
$4,959 |
Millet and District Historical Society
(Millet and District Historical Society Fonds) |
$5,000 |
| Total |
$42,771.98 |
6. ANA grants for on-line or digitization projects / December 2001 Round
A total of $55,126.43 was disbursed. The 12 successful institutions (with 14 projects in total) were:
| Institution: Project |
Amount of Grant |
Legal Archives Society of Alberta
(Revision of Fonds Database) |
$1,800 |
Paul D. Fleck Library & Archives
(Web Database Development) |
$8,000 |
Grande Prairie Regional Archives
(Web Page Finding Aids Project) |
$1,056 |
Millet & District Museum & Archives
(Digitization of Photo Collection & History Book) |
$4,069.50 |
University of Calgary Archives
(Calgary Herald Digitization Project) |
$7,000 |
Glenbow Archives
(Lomen Brothers Digitization Project) |
$2,400.00 |
Glenbow Archives
(Glenbow Finding Aids) |
$2,000 |
University of Alberta Archives
(Northwest Contacts and contexts) |
$5,465 |
Red Deer & District Archives
(Fonds Level Descriptions Backlog) |
$5,000 |
Alberta Association of Registered Nurses
(RAD Fonds Descriptions) |
$2,400 |
Alberta Association of Registered Nurses
(RAD Fonds Descriptions) |
$2,100 |
City of Calgary Archives
(Remembering 16 Days of Glory Virtual Exhibit) |
$3,550.43 |
Jasper-Yellowhead Museum & Archives
(RAD Revision) |
$6,216 |
Millet and District Museum and Archives
(Digitization of the Millet and District Historical Society's Photograph Collection and History Book) |
$4,069.50 |
| Total |
$55,126.43 |
7. ANA grants for on-line or digitization projects / April 2002 Round
A total of $138,412.01 was distributed. The 13 successful institutions (with 17 projects in total) were:
| Institution: Project |
Amount of Grant |
PPCLI Museum & Archives
(Fonds Level Descriptions/Revisions) |
$8,400 |
Galt Museum & Archives
(De Jourdon/British & Colonial Studios Digitization Project) |
$9,975 |
Alberta Association of Registered Nurses
(Shirley Stinson Online Inventory) |
$4,100 |
Glenbow Archives
(Calgary Newspapers Project) |
$10,000 |
Glenbow Archives
(A.E. Cross Studios Project) |
$6,000 |
Glenbow Archives
(Glenbow Finding Aids Project) |
$4,000 |
Whyte Museum of the Canadian Rockies,
Archives & Library
(Archival Finding Aids On-Line Project) |
$9,964 |
City of Calgary Archives
(Rising From The Foothills Virtual Exhibit) |
$9,998.01 |
City of Wetaskiwin Archives
(Walin Fonds Digitization Project) |
$10,000 |
City of Wetaskiwin Archives
(Revision and RAD Conversion Project) |
$9,100 |
Canadian Architectural Archives
(Donavon Williams Digitization Project) |
$10,080 |
Legal Archives of Alberta Archives
(LASA Photo Archives Digitization Project) |
$10,000 |
Paul D. Fleck Library & Archives
(Archival Images Digitization Project) |
$8,050 |
| Lutheran Historical Institute (Fonds Level Description Project) |
$7,210 |
Lutheran Historical Institute
(St. Peter's Lutheran Church Digitization Project) |
$3,625 |
Edson Public Library Archives
(Finding Aids Pilot Project) |
$8,000 |
University of Alberta Archives
(Northwest Contacts and Contexts) |
$9,990 |
| Total |
$138,412.01 |
An overall total then of $338,590.22 was awarded this last year for 56 projects which will benefit 25 different institutions.
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