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Archives Advisor's Report
Submitted by Michael Gourlie, Archives Advisor
The role of the Archives Advisor is to provide advice about archival procedures and practices to ASA members as well as organizations and businesses embarking upon an archival program. My fourth year as Archives Advisor has taken me to municipalities, universities, community museums and archives, corporations, and a number of not-for-profit organizations. The individuals and organizations posed questions that touched upon policy development, archival appraisal, arrangement and description, and access issues. A statistical analysis of the sources and types of inquiries follows this report.
In addition to providing advisory services, I undertook a variety of other projects on behalf of the ASA. These initiatives included:
- presenting workshops on grants and basic archival education, including the ASA's Archives Education Institute
- producing a quarterly column for the ASA newsletter
- liaising with allied organizations, such as Museums Alberta and the Alberta Heritage Council
- assisting ASA committees with a variety of education, grants, and CAIN-related projects
- coordinating a joint global assessment project for seven institutional members
- assisting in writing the Centennial Legacies Grant application for the provincial CAIN initiative
The coming year will bring new projects, additional site visits, and public awareness initiatives to assist in the development of Alberta's archival community. I look forward to your calls and questions.
I would like to thank the Board members, Committee chairs, and all the ASA members who have been so helpful during this past year.
Archives Advisory Services: Sources of Inquiries
April 1, 2000-March 31, 2001
The following institutions and individuals requested and received advisory services from the Advisor during this period. Advisory support consisted of on-site visits, telephone calls, faxes, email or other services. The type of inquiry is broken down statistically at the end of the report.
| Members - Institutions |
Non-Members - Institutions |
Athabasca Archives
Calgary Board of Education Retired Employees Association
Calgary Regional Health Authority
City of Calgary Archives
City of Wetaskwin Archives
Crowsnest Historical Society
Edmonton Public Schools Archives and Museum
Edson and District Public Library and Archives
Grande Prairie Museum
Jewish Historical Society of Edmonton and Northern Alberta
Lesser Slave Lake Indian Regional Council
Musee Heritage Museum
Museums Alberta
National Archives of Canada
Okotoks and District Historical Society
Olympic Hall of Fame and Museum
Peace River Centennial Museum and Archives
Pincher Creek and District Historical Society
Provincial Archives of Alberta
Red Deer Museum and Archives
Sir Alexander Galt Museum and Archives
Stony Plain Multicultural Heritage Centre
United Church of Canada, Alberta-Northwest Conference
University of Lethbridge |
Aerospace Museum Association of Calgary
Alberta Craft Council
Alberta Women's Archives Association
Archbishop O'Leary High School
Archives Association of British Columbia
Canadian Forest Service
Canadian Moravian Archives
Castor and District Historical Society
Crossroads Museum (Oyen)
Documentary Heritage Society of Alberta
ENMAX
Ermineskin First Nation
Ermineskin Schools
First Presbyterian Church (Edmonton)
Governor General's Canadian Studies Conference
Museum of the Highwood
Museum of the Regiments
Our Lady of the Rosary Hospital
PCL Constructors
Saskatchewan Archives Board
St. Andrew's Ukrainian Orthodox Church
Sundre Museum
United Church of Canada, Saskatchewan Conference
University of Alberta Student's Union
Warburg Historical Society
Workers' Compensation Board of Alberta |
| Members - Individuals | Non-Members - Individuals |
Gerry Bander
Don Bourdon
Marlys Chevrefils
Donna Coombs-Montrose
Marie Curran
Eloi DeGrace
Liana Haynes
Sylvia Kujansuu
David Porter
Marge Weber |
Olive Andvik
Jennifer Bobrovitz
Wendy Bullerwell
Hugh Campbell
Joe Carr
Donna Sharrun Clark
Ann Day
Margaret Gough
Leslie Hamson
T. Harrold
Andrea Harvey
Brent Hazen
Laura Huddleston
David Ibsen
Jay Joffee
Mitch Kronowit
Cheron Kurash
Sue Lambeth
Connie Langille-Rowe
Nanci Langford
Diane Larmoureux
Regan Macleod
Gord Miller
Gladys Serafino
Kristen Smith
Dawn Thomson
Jacquie van Someren
Bob Voelker
Gail Wallace
J. Wilkie
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STATISTICAL ANALYSIS
| |
2000/2001 |
% |
1999/2000 |
| Total Inquiries |
135 |
100% |
126 |
| Source of Inquiries |
| Member vs Non-Member |
65/70 |
48%/52% |
60%/40% |
| Institutions vs. Individuals |
91/44 |
67%/33% |
75%/25% |
| Site visits vs. Telephone/fax/email |
24/111 |
18%/82% |
25%/75% |
| Types of inquiries |
| Development of New Archives |
16/135 |
11.9% |
6.3% |
| Grant Related Inquiries |
14/135 |
10.3% |
10.3% |
| Requests for contractors |
3/135 |
2.2% |
2.3% |
| Request for library materials |
0/135 |
0.0% |
0.8% |
| Technical issues: general |
23/135 |
17.0% |
29.4% |
| Technical issues: conservation |
8/135 |
5.9% |
5.5% |
| Technical issues: FOIP |
1/135 |
0.7% |
0.0% |
| Technical issues: ANA |
4/135 |
3.0% |
4.8% |
| Education |
31/135 |
23.0% |
9.5% |
| ASA Membership |
2/135 |
1.5% |
7.2% |
| Public Awareness |
1/135 |
0.7% |
4.8% |
| Other |
32/135 |
23.7% |
19.1% |
| TOTAL |
135 |
100% |
100% |
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