A Word from the Editor

Web Site Launch Was Memorable

Executive Notes

People and Places

Advisory Services Program

Canada's Bill C-32

Letter to the Editor

Mark Your Calendar

B.C. Group Concerned About Provincial Archives

Let's Go Surfin'

ANA Update

Mission Statement

Bug-Eyed Book Biters

Electronic Records Seminar

Archives Technicians Form Special Group

A Word from the President

Submissions? Questions? Suggestions?


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archives society of alberta
NEWSLETTER
December 1996    Volume 16 Number 3

A WORD FROM THE EDITOR

WILL IT BE ILLEGAL TO PHOTOCOPY ARCHIVAL DOCUMENTS?

by Jim Bowman

Canada's Copyright Act, much of which has remained unchanged since 1924, is notoriously outmoded and inapplicable to present-day technologies. Various attempts to develop a modern revised Act have been made since 1957, but have floundered, as Parliament continues to give priority to legislation that is more urgent and more high-profile.

Because it is so outdated, the Copyright Act has been interpreted in a patchwork manner that has some odd implications for archives. Published "literary works", which include published directories and lists, "dramatic" films, and probably machine-readable published texts, are protected by copyright for 50 years after publication. Photographs, sound recordings, and non-dramatic moving images are protected for 50 years after they are created. Unpublished "literary works", however, remain protected by copyright legislation until 50 years after they are published. In other words, unless permission is received from the creator of a "literary work", or unless it has been published with permission, it can never be reproduced!

Technically, it's illegal to photocopy any unpublished archival textual material! But don't worry. It's unlikely that the Copyright Police will arrest you for making a copy of a page of the 1901 Census for a genealogist. The Common Law concept of "fair dealing", though vaguely-defined in Canada, permits the production of a single photocopy for purposes of private study.

At the time of writing (December 1), a series of amendments to the Copyright Act, collectively known as Bill C-32, is undergoing study by the Standing Committee on Canadian Heritage of the House of Commons. The archival, academic, and genealogical communities had successfully lobbied to have the "fair dealing" concept entrenched as a series of exemptions in the new legislation. However, it appears that the Writers' Union of Canada, including the eloquent Margaret Atwood, have made a very forceful presentation to the committee to remove these exemptions from the legislation.

The Chair of the Copyright Committee of the Association of Canadian Archivists, Jean Dryden of Toronto, is presently conducting a vigorous and desperate letter- writing campaign to inform members of the Canadian Heritage Committee of the importance photocopying as an aspect of free access to archival works. She has even sent them a fax pointing out that Margaret Atwood herself used photocopied archival materials in the course of researching her award-winning novel Alias Grace!

We in the archival community are fortunate to have such an informed and on-the- ball spokesperson, but what will happen if the Writers' Union lobby prevails? It could result in a situation so bizarre that my best advice would be, "Use your common sense." In reality, it's unlikely that you'll be sued for making a photocopy, just as it's unlikely that you'll be sued by the Disney Corporation for wearing a Mountie costume at a Halloween party. Isn't it?

We'd love to hear from you. You can e-mail your comments to the editor, Jim Bowman, at jbowman@cadvision.com



The Archives Society of Alberta
       Executive:
President
Bryan Corbett

Vice-President
Lynn McPherson

Secretary
Lynette Walton

Treasurer
Karen Buckley

Institutional Member-at-Large
Eileen Hendy

Individual Member-at-Large
Wayne Murdoch


Committee Chairs:
Education
Richard Klumpenhouwer

Grants
Eileen Hendy

Membership/Nominations & Elections/Awards
Jane Bowe McCarthy

Newsletter:
Editor
Jim Bowman

Newsletter Committee
Rick Klumpenhouwer, Karen Buckley, Lisa Smilianov

Correspondents
Cynthia Ball, Liana Haynes, Claudia Ramsay, Albert Kilkenny, Lorraine Sept, Farley Wuth

Advertising
Karen Buckley


ASA Staff:
Archives Advisor
Elizabeth Denham